We may collect the following personal and non-personal information from you in connection with the Website:
We do not collect or store any personal information from you if you use the website.
We may collect certain non-personal information when you visit and use the Website.
For example, we may collect and store your IP address, reference site domain name, and demographic information. We also may collect information including, but not limited to, traffic data, location data and usage while on the Website. We will only collect such data in aggregate form (so that no individual user is identified).
We would like to make you aware that cookies may be used on this Website. A cookie is a very small text file that is placed on your computer’s hard drive when accessing a website and it collects standard internet log information and visitor behavior information. This information is used to track visitor use of the Website and to compile statistical reports on website activity.
Use of personal information
We also use information in aggregate form (so that no individual user is identified) for statistical analysis.
We may also use information we collect about you in order to contact you by email in relation to any inquiry, order or transaction that you start on the Website. Such contact will be for the purpose of offering any assistance to help you complete the inquiry, order or transaction. We will not store your e-mail details for this purpose.
We will not otherwise disclose personal information about you to any third party unless required to do so by law.
Linking to other websites
We fully co-operate with the police in identifying those who use our service for illegal activities. We reserve the right to report to the police any activities that we reasonably believe to be unlawful.
How to contact us
OVERVIEW OF OUR DATA PROTECTION PRIVACY NOTICE (added 23rd May 2018)
We ask that you read this Privacy Notice carefully as it contains important information about i) who we are, ii) how and why we collect, store, use and share your personal information, iii) your rights in relation to your personal information and iv) how to contact us (and the relevant supervisory authorities) in the event that you have a complaint.
1.1 We, Glasgow Golf Union collect, use and are responsible for certain personal information about you (as
controllers of that personal information).
1.2 We are committed to the protection of your privacy and you can find out more about your privacy rights
and how we gather, use and share your personal information (being the personal information we already hold about you and the further personal information we might collect about you, either from you or from a third party) in this Privacy Notice.
1.3 We have appropriate security measures in place to prevent personal information from being accidently lost, or used or accessed unlawfully. Please read our Full Privacy Notice for more information about our security measures and how we will deal with any security breach.
1.4 Our Data Protection Officer (“DPO”) provides us with help and guidance to ensure we apply the best standards to protecting your personal information. If you have any questions about how we use your personal information you can contact our DPO by email at firstname.lastname@example.org or by post sent to Glasgow Golf Union, 32 Eglinton Street, Beith, Ayrshire KA15 1AQ.
1.5 This Privacy Notice updates any previous information we have given you about our use of your personal information. We will update this Privacy Notice if we make any significant changes affecting how we use your personal information and we will contact you to let you know about the changes.
2. Your Privacy Rights
2.1 Under the GDPR you have a number of important rights which you can exercise, free of charge, including rights to object, in certain circumstances, to how we use your personal information and to request access to a copy of your personal information. For further information in relation to these rights, including circumstances in which they apply, please read our Full Privacy Notice or see the guidance from the UK Information Commissioner’s Office (“ICO”) on individuals’ rights under the GDPR which can be accessed at https://ico.org.uk/for organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights.
2.2 You can also make a complaint to the ICO at https://ico.org.uk. For further information about exercising any of your rights in this Privacy Notice please contact our DPO using the details contained in section 1 (Introduction).
3. What categories of personal information do we use?
We use a variety of personal information depending on our relationship with you. For most of our business dealings with you, we need your name, your business address and contact details (including email address and phone numbers) along with account details to help us to process payments due to you.
4. How do we gather your personal information?
We obtain personal information about you from a variety of sources.
5. How we use your personal information
For the vast majority of our dealings with you, we need your name, business address and contact details (including email address and phone numbers).
6. Our lawful basis for using your personal information
6.1 We only use your personal information where we have a lawful basis to do so. This could include where:
1. we have your consent;
2. we need to use the information to comply with our legal obligations;
3. it is in our interest or someone else’s interests to use the personal information and your interests in protecting your personal information do not override this – this will include where it is in our interests to use your personal information to decide whether to enter into a business relationship with you (or with a Connected Company) and, afterwards, to progress, process or administer any contractual arrangements which we enter into with you (or a Connected Company), including facilitating payments to you.
Where we have your consent, you have the right to withdraw it. We will let you know how to do that at the time we gather your consent.
7. How long we keep your personal information for
How long we keep your personal information for depends on our business dealings with you. We keep your personal information for so long as you have a relationship with us but will never retain your personal information for any longer than is necessary for the purposes we need to use it for. Our Full Privacy Notice contains more information about data retention.